Alberta Community Art Clubs Association
Getting Art Ready To Zone Show
Guidelines for Receiving and Returning paintings at Zone Show
You will need at least 3 tables set up to receive paintings, Digital Art, Fibre Art and sculptures with 3 people, 1 for signing the Consignment Sheets, 1 to check and take the Art pieces, one to make sure the color coded tape for each Zone is applied in an “X”. (Blue Northern, Yellow Central and Green Southern).
- Youth, Beginner, Digital, Signature
- Intermediate, Fibre Art, Sculpture
- Advanced and Masters
Each table should have pens, the Consignment sheets for their category; Labels with Title and Consignment numbers, and Title Cards for each piece of art registered, as well as blank ones for any changes upon receiving the Art. The Zone Color of masking tape for boxes) and a Measuring tape.
One person will do the necessary paperwork. (As follows under Procedures)
One person will add the control # and check the painting for proper construction, wires, etc. or damage and then take to the hanging area.
One person will take the empty boxes to be filed by category in storage area.
The hangers are designated volunteers who will hang the paintings.
The Procedure
- As artists arrive, look on consignment sheet for their artwork.
- If it is listed, be sure they sign the consignment sheet then proceed to step 2.
- If there are any changes from the back of painting label:
- Record the changes on the consignment sheet.
- If title is different, record it on a blank title card.
- Record the changes to the entry registration form.
- Have the artists take their paintings out of boxes. At this point the boxes and paintings can be checked for conformity to required labeling, construction etc.
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- Please ensure size and weight restrictions are met and the artwork complies to requirements. (refer to ACACA recognized Art Categories Sheet).
- The artwork must be stored in a securely covered, hard-sided rigid box (i.e. cardboard, plasticore, wood); preferably with handles (no protruding screws or bolts); and reclosable for safe delivery, handling and transportation.
- Contact (name, address), zone, show identification, category and title labeling must be securely affixed to the outside of the transportation box on all six (6) sides: front, back, top, bottom and two upright edges.
- Neither the ACACA nor the sanctioned Host club is responsible for any shipping fees or insurance coverage involving the transportation of artwork to and from the drop off and pick up locations.
NOT ACCEPTED: No open containers, cardboard envelopes, plastic bags, pillow cases, plastic stretch wrap, wrapping or brown paper, tape (not resealable).
Check out the design instructions for artwork transportation box at www.acaca.ab.ca
Insurance and Liability
- Artists are encouraged to seek insurance coverage for their artwork during transportation and for the duration of the exhibit.
- The sale price of the artwork should be equivalent to its insurance cost.
- While the ACACA and sanctioned host clubs make every effort to ensure careful handling, hanging and displaying, neither is responsible for any damages to the artwork piece or loss of artwork entered into the ACACA sanctioned show.
- By submitting their artwork to this exhibition, artists are acknowledging and agreeing that neither the ACACA nor the sanctioned host club is responsible for reimbursement or replacement of lost, stolen or damaged artwork submitted to the exhibition.
- Put the control numbers on the top and 2 narrow sides of the boxes.
- Record the control number on the Artist’s label which should be on the back of the painting.
- Attach the title and Consignment number card to the front of the painting with non-damaging sticky tack so the control number is showing below the painting. This is so jurors can place the dots on them. (This will be replaced at completion of the jurying process, to show the artwork information).
- The Hanging committee will take the paintings to hang in the appropriate category and be sure the preliminary title cards with Consignment Sheet numbers and Art Title are placed appropriately. The Jurors would like to see a card with just the Number and Title only, for their process.
- The boxes will be filed in storage area with the control number on the top, front and back and 2 sides at the top. They will be filed by category. Make sure an “X” with the appropriate masking tape is affixed to the boxes for the different zones. Blue for Southern, Yellow for Central and Green for Northern Zones.
- Once the jurors are finished with their exercise, place final title cards, with the corresponding Blue dots on the front or beside the art pieces. One blue dot means the piece is going on to the Alberta Wide Show, Two blue dots means the piece has won an award and three blue dots means the piece has won Jurors’ Choice Award.
- Also have ready Award cards with the Type of Award and Name of the Artists ready to place on the wall, easel, or pegboard so that the winning paintings stand out above the rest.
- Relax and have a great show.
Release of Works
- Three tables to be set up with a) Youth, Beginner, Digital, Signature b) Sculpture, Intermediate, Fibre Art and c) Advanced and Masters.
- When the artists come to sign out their paintings, a runner will collect the painting (only if it has no blue dot), as these are the ones not going on to the Alberta Wide Show. When the artist has their painting they can have the box runner retrieve the box and pack the piece
- When all non-selected paintings have been retrieved and taken, the volunteers then pack them in correct boxes.
- Be sure all the paintings are checked against the consignment sheets.
- The person in charge of the consignment sheets will then remove those listed paintings that were taken home.
- This new consignment sheet will show only the pieces going onto the AB Wide show along with the registration forms.. NOTE: If any piece of art does not have a corresponding Box, even if it is a deemed a winner in the Zone Show, that piece of art will not be allowed to go forward to the Alberta Wide Show. Please note, it is important that all art pieces have boxes, in order to maintain safe Storage and travel to the next show. It is very important to the ACACA, as we are fully promoting the Artists throughout Alberta that all of the Art pieces are taken care of and it is impossible to do that if there are no boxes for this task.
- All art pieces that are going on to the Alberta Wide show are then transported to a storage area so that they can then be taken to the AB Wide all at the same time by designated drivers.
- NOTE: Paintings going on to the AB Wide cannot be taken home or they will be refused entry into the AB Wide show, and consequently, the Alberta Spirit Show.
- Tear down the show.
Transportation/Handling
- The artwork must be stored in a securely covered, hard-sided rigid box (i.e., cardboard, plasticore, wood); preferably with handles (no protruding screws or bolts); and reclosable for safe delivery, handling, and transportation.
- Contact name, address, zone, show identification, category and title labelling must be securely affixed to the outside of the transportation box on all six (6) sides: front, back, top, bottom and two upright edges.
- Neither the ACACA nor sanctioned host club is responsible for any shipping fees or insurance coverage involving the transportation of artwork to and from the drop off and pick up locations.
NOT ACCEPTED: No open containers, cardboard envelopes, plastic bags, pillow cases, plastic stretch wrap, wrapping or brown paper, tape (not resealable). There will be a table set up with all the equipment needed to prepare a box for your art at delivery time, which would allow you to be a participant in the show.
Check out the design instructions for artwork transportation box at www.acaca.ab.ca
About Us
Who we are, what we stand for, read more
Who We Are
The Alberta Community Art Clubs Association aims at uniting, serving and networking with artists throughout the province. Our goals are to foster and maintain instruction in art and to develop an interest in the knowledge of art and culture in the communities throughout the province.
Exhibitions
ACACA fills a unique niche in promoting the arts in the province of Alberta by sponsoring three juried art shows annually, hosted by art clubs from different communities each year.
Find Us Online
ACACA can be found elsewhere online, in addition to our website.
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